NEW CHEMICAL PRODUCT INTRODUCTION
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Process
As mentioned above, the material number consists of 18 digits:
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IPL
IPL
When requesting the new article in IPL, the company-specific language code must be used.
Once the request has been approved, you will receive an email.
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WS1
Creation of 2-component products
Troubleshooting when it doesn’t work to apply for an article in the SDS Management Portal
Criteria for transfer from WS1 to SDS Management Portal
- The “SDS is required” box has to be checked in the product master. You can review this by searching for the product using the WS1 transaction ZB03 (type in the product number, press enter and then press enter again). If the box is not checked, the Product Owner can correct it in the transaction ZB02. Information on Product Owner can be found by searching for the article using the transaction ZB03 (click on the number that is shown in the “Product Owner” field, then click on the yellow-marked screen shot below and finally scroll down to the row that has the Product Owner number in the “L/O” column).
2. The material must be created in your sales organization. You can check this by using the WS1 transaction ZB08 (paste the 18-digit material number into the “Material” field under the header “Material selec.”, type in your sales organization into the “Sales Organization” field under the header “Determination period fix cost price” and hit the F8 key on the keyboard). If the column “SOrg.” shows your sales organization, the material has been created in your sales organization. In case the material hasn’t been created in your sales organization, it can be fixed in the transaction ZB04.
3. The material must not be in status 9. You can review this by searching for the product in the WS1 transaction ZB08 (same procedure as in step 2). If the column “St” show another number than 9, the prerequisite is met.
4. The material must have the Material Type WHAW or WMKG. WMKG should only be used for 2-component product components. Materials with other Material Types are not transferred from WS1 to the SDS Management Portal. Material Type can also be checked using the transaction ZB08 and is displayed next to the status in the screenshot above.
What to do when the article was created today?
If you create a material today, it will automatically transfer from WS1 to the SDS Management Portal at midnight (CET) if the above-mentioned prerequisites are met. You can also transfer the material manually by using the transaction ZMAEHSEXP_SINGLE. More information on the transaction can be found in this documentation. Please note that “Goods Type” should always be 046 in this transaction. The transaction can also be used to push articles from WS1 to the SDS Management Portal when the nightly transfer hasn’t worked properly.
What to do when the article meets all prerequisites, but you still can’t apply for it?
If all prerequisites are met and you still can’t apply for the material in the SDS Management Portal, please check that:
- The material isn’t already active in the SDS Management Portal (Product search>Product search).
- That there isn’t an open request regarding the material (Status tracking).
Closing words
If you still can’t apply for the article, please contact the Dangerous Goods Management employee that is responsible for your company.
The attached document ‘ZG90 – Push items manually to EHS client’ explains how to carry out a manual export if you want to transfer an article manually to the EH&S system (SDS portal). Reasons why a manual export is carried out may be that the article to be reported is not displayed in the SDS portal. Another reason may be that the article created today in WS1 is to be reported directly in the SDS portal and the application cannot wait until the next day. The transfer from WS1 to the EH&S system (SDS portal) usually takes place overnight.
ZG90 – Push items manually to EHS clientDownload
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- ZG90 – Push items manually to EHS client
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SDS portal application
Detailed instructions on the functions in the SDS Portal can be found in the appendix ‘User Manual SDS Portal’. A description of the creation of 2-component products can also be found there.
What´s new
Status tracking transparency
The subsidiaries now have the option of viewing the status of the group’s application.
View Subsidiary (screenshot shows an example of WINT-US and W-CA):
View Group Company (screenshot shows an example of WINT-US and W-CA):
Important information for WINT-companies: The application of the subsidiaries must be linked to the group application as soon as the group request is submitted in the SDS portal. Prerequisite: The “Local or WS1 material number” in the application from the subsidiary on the one hand and the application from WINT on the other hand must be identical.
For a detailed description, please download the user manual ‘Status tracking transparency’, attached in this chapter.
Cancellation and reactivation of 2-component products
From now on all parts (head, component A & component b) need to be cancelled or reactivated.
Status stagnates – what to do?
- #05 à open an ERDCOM-ticket via Helpdesk 3E (SDS Portal function) to start a compliance check
- Article remains in #10, #15 à Contact sourcing company (WINT-location / AWKG) via email
- Article remains in #20 – #26 à Contact WINT-CH via email
- Article remains in #28 – #30 à Contact 3E or the sourcing company (WINT-location or AWKG) via ERDCOM HelpDesk
- Article remains in #58 – #90 and no documents are available àContact WINT-CH via email
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2C products
Detailed instructions on the functions in the SDS Portal can be found in the appendix ‘User Manual SDS Portal’. A description of the creation of 2-component products can also be found there.
To open the link below, please press «Crl»/«Strg» and click on the link at the same time:
GHS – Globally Harmonized System of Classification and Labelling of Chemicals
What does it mean?
The Globally Harmonized System of Classification and Labelling of Chemicals (GHS) is a worldwide initiative to promote standard criteria for classifying chemicals according to their health, physical and environmental hazards.
Once hazards are classified, GHS will ensure that signal words, pictograms and hazard statements have the same meaning in all settings, domestically and internationally. This will simplify hazard communication and result in safer transportation, handling, and use of pesticides. This approach will benefit all countries that adopt GHS and should be particularly useful for countries without well developed regulatory systems.
The tenth revised edition of the GHS published in 2023, is the most recent revised edition available. Following the 2-year cycle of work of the GHS Sub-Committee of Experts, a new revised edition of the GHS may be expected to be published in 2025.
What is it aimed at?
The primary goal of the GHS is better protection of human health and the environment by providing chemical users and handlers, emergency first responders and the public with enhanced and consistent information on chemical hazards.
Link:
3E
What does it mean?
3E is a service provider with headquarters in 11 countries and over 110 employees, offering global support for SDS and labelling, material compliance, SDS management, regulatory screening and support. At Würth, 3E handles supplier communication (data queries such as the recipe) in order to prepare the safety data sheets, labelling information and hazardous goods data for transport.
Link:
SCIP database
The SCIP database
What does it mean?
The EU subsidiaries will be affected by a new EU legislation (SCIP database) which takes in force on January 5th, 2021. For a better understanding of this SCIP notification, please watch the video at the link below:
Who needs to notify to the SCIP database? (youtube.com)
The obligation to submit a SCIP notification covers all articles placed on the EU market containing a substance of very high concern on the Candidate List in a concentration above 0.1 % w/w.
Who is affected?
The following suppliers of articles need to provide information to ECHA:
- EU producers and assemblers,
- EU importers,
- EU distributors of articles and other actors in the supply chain placing articles on the market.
A Würth EU subsidiary is a RETAILER if it purchases articles from EU suppliers, but as soon as it imports articles from outside of the EU – means from a non-EU supplier, it is an IMPORTER and due to this reason the EU subsidiaries must comply with the following legislation:
All EU Würth subsidiaries, which place articles containing SVHC’s (on the Candidate List) in a concentration above 0.1% w/w on the EU market have to notify the articles, which are purchased from a non-EU supplier, to ECHA from January 5th, 2021!
For further information please also reach ECHA’s report below:
Suppliers of articles – ECHA (europa.eu)
IMPORTANT TO KNOW: The SCIP regulation affects only your articles – no chemicals!
How do you know if an articles contains SVHC?
The EU subsidiaries and the Würth Group need to receive a confirmation from all article suppliers that the articles do not contain any SVHC substance in a concentration above 0.1% w/w.
Local articles
The subsidiary is responsible that they receive a confirmation from their local suppliers if any articles contain SVHC.
EU suppliers
If the supplier is situated in the EU, he is obliged, according to the legislation, to carry out the SCIP registration. The distributors (Würth EU subsidiaries) only need to ask the EU supplier for the SCIP registration number and then they can proceed with their own SCIP notification accordingly. In this case the EU subsidiary is a distributor and only a SCIP simplified notification is required. The notification can be carried out by the subsidiaries themselves. The Youtube video from ECHA in this link is very long but starting from the timestamp 1:39:51 till 1:41:56 the process that the subsidiary has to go through is explained very well (only 2 minutes).
Get ready to submit your SCIP notification (youtube.com)
If requested, we can also send you an E-Train from Würth Sweden. Please let us know in case you require an E-Train.
Important additional information:
- There is no requirement to print SCIP numbers on the label. Companies need to ensure that the SCIP numbers are accurately linked to the article number. This will enable the waste operators or users of the articles to find the corresponding articles in the SCIP database.
- No chemical products are affected by this law – only articles like screws, drills, lamps etc.
In case you have any further questions, please contact Daniela Harr (Daniela.Harr@wurth-international.com) at Würth International AG in Chur, Switzerland.
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Share experiences
September 2020
isi!! case at W-FI – System sales for chemical products
Würth Finland launched the isi!! platform to the market in fall 2018. Since then, the concept has turned out to be a success. isi!! offers our customers the perfect solution in order to handle their regulatory obligations (e.g.REACH). We have 6’100 users from 4’750 customers registered in the isi!! system. With help of isi!! Würth positions itself as a real problem solver to the customer.
Naturally we have trained the sales reps to the isi!! concept. However, the key to success is putting isi!! to the toolbox of our Safety@Work team. That is a group of specialists that support internally and externally on customer side when it comes to work safety practices and regulations. isi!! fits into the Safety@Work portfolio perfectly.
isi!! is system sales
Brake Cleaner is brake cleaner. Naturally the Würth Brake Cleaner has more value than just naphta has. It has the brand value. Würth Brake Cleaner also has functional service value provided by sales functions and logistics. Therefore the price and value of Würth Brake Cleaner is not that of naphta.
When Brake Cleaner is linked to isi!! it gains a strong additional functional feature and value. Having isi!! data service and ORSY rack service at the customer, we are selling our product through a system. In fact two systems. When all this is combined with our technically advanced Würth power products, the concept is unbeatable. When selling products through systems we are not selling individual products, but we sell product families and we actually sell ease of work.
Truly useful digitalization
You may sometimes face digitalization initiatives that are done in the sake of digitalization more than for the purpose of real-life value. Certainly isi!! is not one of those. It is true value to the customer. It puts the quality of SDS management on a totally new level compared to old times when printing tons of paper and efforts to maintain reasonable up-to-date accuracy. Würth saves huge amounts of time and money and increases quality of data and real usability of documents.
Würth Finland chose isi!! as a strategic approach to enter the e-Business. While still having certain disadvantages in Inter-shop e-Shop functionalities and catalogue quality, isi!! offered a short-cut and a clear competitive advantage to differentiate. There are tons of web-shops in the market and even very good ones, but no competitor offers a digital service like isi!!
Door opener and gate keeper
Today, having the initial start of isi!! roll-out done in Finland, it is time to speed up the coverage among the customers. One thing is clear. Also this concept will be copied by the competition, but others having multi-brand strategy in chemicals is a major disadvantage for the competitors. We push forward isi!! to the customers, because it works as a gate keeper towards competitors’ offers and activities. Once isi!! is in place, the customer has not much interest to consider alternatives. The customer is bound to Würth.
It is true that isi!! may not directly realize chemical sales, but it does it indirectly. Saying that isi!! would not increase chemical sales is false, too. It opens doors to new customers and initiates sales talks of the chemical product lines at the customer even with customers that have not been interested in our offer before.
When talking about isi!! the discussion and the sales pitch is not about prices.
Customer’s safety staff are our best friends
The value of isi!! power is best understood by company’s HSEQ staff. For Würth sales reps, these people are not the main contact at the customer. But when introducing isi!! it must be. The purchaser or a person on a shop floor does not necessary identify the existing challenge with SDS documentation.
Having the contact to people with HSEQ responsibilities is the way to go. Our database enables us to contact HSEQ specialists for marketing and sales activities.
They are also important friends to our sales force, because of their decision power. For sure the purchaser does not always listen to the sales reps, but for sure they listen and follow internal people responsible for safety issues. In smaller companies naturally the entrepreneur or general manager.
All must improve
isi!! is an answer to the needs of a small crafts man shop as well as to larger industrial environment or construction companies with multi-site environment. Good news is that for small customers, isi!! is a plug-and-play tool. For larger and more complex customer environments the original isi!! had to be improved and developed to comply with a bit more advanced organizational structures. Today, isi!! is fit for any customer size with hierarchical structures and customers feel at home.
When starting with isi!! at FI-Würth it was evident that the system must be a complete solution. It has to be able to handle also products that are not Würth branded but sold by us. Such chemicals, where we do not have availability within the Group (for example, certain technical glues and lubrication products), must also be covered by the system. This required some further development. Today, isi!! handles all that and allows the customers to maintain also third-party products by himself.
We are not alone
It is clear that isi!! has some competitors especially in the field of commercial applications. These providers base their business on maintaining companies’ chemical documentation. My personal opinion is not to actively participate in these systems. Würth has the power of controlling the Würth branded chemicals and their product data and this should not be made too easily accessible to external operators. Naturally, we cannot decline open data to be collected, but distributing SDS data to other parties’ business would make us weaker.
Mika Rantanen
Managing Director W-FI
